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Stall Holder Registration

Important Information for Food Vendors

Food Vendors and Market Stalls that are selling food items, The Festival for a number of years now has been working in partnership with Healthway and the Western Australian School Canteen Association Inc. (WASCA) to provide and promote healthy food and drinks at the Festival.

As part of Healthways sponsorship funding, it is a requirement that vendors offer at least one healthy green food option.

The Fact sheets list ideas for food vendors and explain how WASCA can support you to offer healthy food options.

One of the conditions of our major sponsor Healthway is that sugary drinks are not to be displayed on your stall. You may sell but not promote! The fact sheet attached shows examples of drinks suitable to display; drinks that must be removed from the display; and simple strategies for vendors to achieve compliance.

If you apply to attend the Festival we will be forwarding your menu to WASCA for assessment and the Festival Committee looks forward to working with you to provide healthy food options at our Festival.

Healthy Food Options

Sugary Drinks Fact Sheet

Stall Holder Registration

Contact Person*
First Last
Organisation
Email*
Postal Address*
Street Address Town State Post Code
Mobile Number*
Other Phone Number
I give permission for my business details to be given to a third party, e.g. another event.
- Agree
I give permission for my business details to be advertised on the BullandBarrel.net.au website.
- Agree
I am seeking a...*
- Market Stall
- Trade Stall
- Food Stall
- Icecream and/or Coffee Stall
Market Stall Details
Size of Market stall*
- Standard Bay - $100 (Up to 4 metres frontage x 3 metres depth)
- Larger Bay $100 + $25/m over 4m (Greater than 4 metres frontage x approx 3 metre depth)
Will you be selling food at your stall?
- Yes
- No
Are you only selling commercially packaged food or fresh fruit and vegetables?
- Yes
- No
Type of Goods to be sold
Please upload a Copy of your Food Business Registration Certificate (from your local government)*
Drop files here or

Accepted file types: jpg, pdf, doc, docx, png, , Max. file size: 4 MB.
Upload a Copy of your Certificate of Currency of insurance, demonstrating at least $10 million public and product liability
Drop files here or

Accepted file types: jpg, pdf, doc, docx, png, , Max. file size: 512 MB.
Please upload a copy of your Form 90 (link below)*
Drop files here or

Accepted file types: jpg, pdf, doc, docx, png, , Max. file size: 512 MB.
Upload Form 90 (you can download this here)
Please download and complete the Form 90 below and upload a scan or photo when completed.
Form 90
The Shire of Dardanup Health Dept requires the following information. If this information isn’t attached then your application cant be processed by the Festival Committee
- Upload a Copy of your Food Business Registration Certificate (from your local government).
- Upload a copy of your Certificate of Currency of insurance, demonstrating at least $10 million public and product liability
Trade/Business Stall Details
Size of Market stall*
- Standard Bay - $175 (Up to 4 metres frontage x 3 metres depth)
- Larger Bay $175+ $25/m over 4m (Greater than 4 metres frontage x approx 3 metre depth)
Type of Goods to be shown or sold*
Stall Details
Please note that we can not process your application as a food vendor without your menu.
Size of Icecream and/or Coffee Stall*
- Standard Bay - $225 (Up to 4 metres frontage x 3 metres depth)
Size of Food Stall*
- Standard Bay - $300 (Up to 4 metres frontage x 3 metres depth)
- Larger Bay $300 + $25/m over 4m (Greater than 4 metres frontage x approx 3 metre depth)
- Community Group Bay
Please upload your menu here
Drop files here or

Accepted file types: jpg, pdf, doc, docx, png, , Max. file size: 512 MB.
Upload a Copy of your Certificate of Currency of insurance, demonstrating at least $10 million public and product liability
Drop files here or

Accepted file types: jpg, pdf, doc, docx, png, , Max. file size: 512 MB.
Please upload a Copy of your Food Business Registration Certificate (from your local government)*
Drop files here or

Accepted file types: jpg, pdf, doc, docx, png, , Max. file size: 4 MB.
Please upload a copy of your Form 90 (link below)*
Drop files here or

Accepted file types: jpg, pdf, doc, docx, png, , Max. file size: 4 MB.
Download Shire of Dardanup Form 90
You can type your menu in here if you would prefer
General Information
Total dimension of required stall area (frontage x depth, in metres):*
How many 10 Amp power points do you require? ( $40 ea)
How many 15 Amp power points do you require? ( $40 ea)
How many 20 Amp power points do you require? ($50 ea)
How many 32Amp power points do you require? ($100 ea)
I will be selling from (please check all that apply to you)
- Own Trestle Table
- Own Marquee
- Own Shade Tent
- Vending Van
- Caravan
- Other
Any Site Requirements
(e.g. grass for tent pegs, can stall operate from bituminised area – please indicate)
Please describe....*
Would you like to trade into the evening
- Yes
- No
(limited places available. Trade/Business Stalls cannot trade into the evening).
Terms & conditions
1. Public Liability Insurance:
Festival Insurance includes insurance for stallholders (subject to the terms and conditions of the policy). There is no insurance cover for stallholders in respect to the sale of products, food and drinks. Festival Insurance excludes any cover for operators of rides and amusements. For operators of rides and amusements, it is mandatory that you provide evidence of your Public Liability Insurance and the amount of the cover requested is $10,000,000.

Ride and Amusement Operators: A copy of your policy (or a certificate of currency) is to be enclosed with this application.

Food Vendors & Sale of Goods: The Festivals insurance does not cover the sale of any food, prepared on the day or pre packaged so appropriate insurance must be arranged by food vendors and market stallholders involved. Food vendors may be contacted by the Shire of Dardanup in order to check insurances and sale of goods. All stall holders are required to reply and comply with any requirements

2. Stallholders participate in the Act Belong Commit Dardanup Bull & Barrel Festival (Inc) at their own risk and are required to indemnify and hold harmless the Act Belong Commit Bull & Barrel Festival (Inc) against any claim for damages, costs, claims, expenses and liabilities. (Including without limitations consequential loss and loss of profits) in respect of any loss, damage, injury, disease or death caused through any of the stallholders activities at the Bull & Barrel Festival (Inc).

3. Festival hours are from 10.00am to 9.00pm on Saturday 5th October 2024. After 5.00pm there will be live band entertainment on the oval area.

4. Stallholders shall be set up and ready to commence trading at 10.00am. Early trading is not permitted. STALLHOLDERS ON FERGUSON ROAD SHOULD NOT BE SET UP BEFORE 8AM AND MUST BE REMOVED BY 6PM.. Support vehicles are to be removed to the designated parking areas by 9.30am.

5. STALLS ARE NOT TO BE REMOVED BEFORE 5PM. Stall Holders will be required to operate between the hours of 10.00am until 5.00pm. It is expected that all stallholders will have enough supplies to operate throughout this period.

Those stalls located on the oval, adjacent to the Taste of Ferguson Valley marquee and stage, that are permitted to continue to trade until the end of the entertainment at 9.00pm, are not permitted to cease trading before 9.00pm.
6. Stall fees will not be refunded should inclement weather, or factors beyond the control of the Act Belong Commit Dardanup Bull & Barrel Festival organising committee affect the event.

7. No refunds will be given for cancellations of bookings made within one month prior to the Festival.

8. For safety reasons, no stall will be permitted to sell cap guns or toys with any firing ability.

9. The Dardanup Act Belong Commit Bull & Barrel Festival committee reserves the right to refuse any applicant to maintain the spirit of a country fair or change stall locations without notice.

10. Food Vendors must have a current Food Business Registration Certificate. Temporary Food Stalls – must comply with Shire of Dardanup ‘Guidelines for a Food Stall’. See Principal Environmental Health Officer The Shire of Dardanup P 97240340.

11. Stall Holders are to provide their own tables, chairs and weather protection (shades, tents etc). Spikes / Tent Pegs may not be driven into the ground in some stall areas. Stallholders must provide their own weights or methods of securing shelters in these cases. Stallholders are responsible for the erection and dismantling of their own shades.

12. Stall Holders sited on the Oval will not be permitted to set up their stall until 5pm, Friday 4th October and no responsibility will be taken by the Festival Committee for any damage to that stall outside or inside of Festival hours

13. The Dardanup Bull and Barrel Festival accepts no liability for damage to stallholder marquees resulting from fire sculpture embers.

14. All stalls that intend to use a powered or non powered site shall ensure all power leads and electrical appliances you will use on the day must have been tested and tagged by a licensed electrical worker within the last 12 months. The tags must be visible, legible, have accompanying paperwork and attached to the electrical item prior to the Festival. Festival inspectors will conduct visual electrical checks on the day.

15. ALL PAYMENTS ARE TO BE MADE BEFORE A STALL NUMBER IS ALLOCATED. THERE WILL BE NO EXCEPTIONS.
Ride and Amusement Operators: A copy of your policy (or a certificate of currency) is to be enclosed with this application.

Food Vendors & Sale of Goods: The Festivals insurance does not cover the sale of any food, prepared on the day or pre packaged so appropriate insurance must be arranged by food vendors and market stallholders involved. Food vendors may be contacted by the Shire of Dardanup in order to check insurances and sale of goods. All stall holders are required to reply and comply with any requirements

2. Stallholders participate in the Act Belong Commit Dardanup Bull & Barrel Festival (Inc) at their own risk and are required to indemnify and hold harmless the Act Belong Commit Bull & Barrel Festival (Inc) against any claim for damages, costs, claims, expenses and liabilities. (Including without limitations consequential loss and loss of profits) in respect of any loss, damage, injury, disease or death caused through any of the stallholders activities at the Bull & Barrel Festival (Inc).

3. Festival hours are from 10.00am to 9.00pm on Saturday 7th October 2023. After 5.00pm there will be live band entertainment on the oval area.

4. Stallholders shall be set up and ready to commence trading at 10.00am. Early trading is not permitted. STALLHOLDERS ON FERGUSON ROAD SHOULD NOT BE SET UP BEFORE 8AM AND MUST BE REMOVED BY 6PM.. Support vehicles are to be removed to the designated parking areas by 9.30am.

5. STALLS ARE NOT TO BE REMOVED BEFORE 5PM. Stall Holders will be required to operate between the hours of 10.00am until 5.00pm. It is expected that all stallholders will have enough supplies to operate throughout this period.

Those stalls located on the oval, adjacent to the Taste of Ferguson Valley marquee and stage, that are permitted to continue to trade until the end of the entertainment at 9.00pm, are not permitted to cease trading before 9.00pm.
6. Stall fees will not be refunded should inclement weather, or factors beyond the control of the Act Belong Commit Dardanup Bull & Barrel Festival organising committee affect the event.

7. No refunds will be given for cancellations of bookings made within one month prior to the Festival.

8. For safety reasons, no stall will be permitted to sell cap guns or toys with any firing ability.

9. The Dardanup Act Belong Commit Bull & Barrel Festival committee reserves the right to refuse any applicant to maintain the spirit of a country fair or change stall locations without notice.

10. Food Vendors must have a current Food Business Registration Certificate. Temporary Food Stalls – must comply with Shire of Dardanup ‘Guidelines for a Food Stall’. See Principal Environmental Health Officer The Shire of Dardanup P 97240340.

11. Stall Holders are to provide their own tables, chairs and weather protection (shades, tents etc). Spikes / Tent Pegs may not be driven into the ground in some stall areas. Stallholders must provide their own weights or methods of securing shelters in these cases. Stallholders are responsible for the erection and dismantling of their own shades.

12. Stall Holders sited on the Oval will not be permitted to set up their stall until 5pm, Friday 6th October and no responsibility will be taken by the Festival Committee for any damage to that stall outside or inside of Festival hours

13. The Dardanup Bull and Barrel Festival accepts no liability for damage to stallholder marquees resulting from fire sculpture embers.

14. All stalls that intend to use a powered or non powered site shall ensure all power leads and electrical appliances you will use on the day must have been tested and tagged by a licensed electrical worker within the last 12 months. The tags must be visible, legible, have accompanying paperwork and attached to the electrical item prior to the Festival. Festival inspectors will conduct visual electrical checks on the day.

15. ALL PAYMENTS ARE TO BE MADE BEFORE A STALL NUMBER IS ALLOCATED. THERE WILL BE NO EXCEPTIONS.
All expressions of interest forms will be considered and notified as to the result of their application. Please do not send any money now, we will invoice you as soon as your application is successful.

I, have read and understood the above conditions that apply to my application to participate in the Act Belong Commit Dardanup Bull & Barrel Festival and understand I/We are required to indemnify and hold harmless the Dardanup Bull & Barrel Festival (Inc) as set out in condition two above.
Signature*
If you accept the above declaration please sign
Phone
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We acknowledge the Traditional Custodians of the land on which we gather, the Whadjuk people of Noongar Boodjar. We recognise their continued connection to the land and waters of this beautiful place and we pay our respects to all Whadjuk Elders past, present and emerging.

© Bull & Barrel Festival 2024 2024